Green Cove Springs, Florida
2233 Village Square Parkway
JANUARY 18, 2007
Hearings for Special Actions regarding Students - 4:00 p.m.
Regular Meeting - 7:00 p.m.
Invocation
Pledge of Allegiance
Call to Order
1. Attendance
Minutes: Present: Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Charles Van Zant, District No. 3, participated by telephone conference from Kuwait due to military deployment. Superintendent David Owens was also in attendance at the meeting.
Consent Agenda
Superintendent2. C-1 Minutes of student disciplinary hearings and regular meeting on December 14, 2006
Attachment: Dec1406Minutes.pdf
Attachment: Dec1406.pdf (Confidential Item)
Deputy Superintendent3. C-2 Amendments to 2006-2007 Staff Allocations
Attachment: Staff Allocation Amendments - 2006-2007.pdf4. C-3 Advertise Amendments to CCSB Policy 5.03 C, Property Record Accounting
Attachment: CCSB Policy 5.03 C - Advertising.pdf
Human Resources5. C-4 Personnel Consent Agenda
Attachment: January2007PersonnelConsentAgenda.pdf6. C-5 2006-2007 Salary Schedule Amendment
Attachment: SalaryAmendmentJanaury2007.pdf
Instruction7. C-6 Career and Technical Education Week Proclamation
Attachment: PROCLAMATION,CTE.pdf8. C-7 2006 Audit of the Clay County Education Foundation, Inc.
Attachment: 2006FoundationAudit.pdf9. C-8 Allow students to participate and provide busing for Special Olympics activities on February 23, 2007 from 10:00 to 12:00 at Orange Park High School.10. C-9 Revised Maxim Staffing Solutions Contract.
Attachment: MAXIM revised contract Jan 07 board.pdf11. C-10 Co-Enrollee list for December 2006
Attachment: Co-Enrollee list for December 2006.pdf (Confidential Item)12. C-11 Professional Development Out of District - February 16-18, 2007 Conference Registration Fee
Attachment: SchoolBoardAgenda12007.pdf13. C-12 Amend the Master Inservice Plan - REESOL Component
Attachment: reesol BUNDLE.pdf14. C-13 Bannerman Learning Center Placement in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements jan 07.pdf15. C-14 2006 - 2007 Proclamation endorsing Student Services Week, February 5 - 9, 2007
Attachment: Student Services Week.pdf16. C-15 Contract between School Board of Clay County and Deputy Tim Bell to provide consequences of truancy information to parents after hours
Attachment: Tim Bell.pdf17. C-16 Student Travel
Attachment: Student Travel-Board Backup-January 18, 2007.pdf
Attachment: Student Travel-Bd. Backup-January 18, 2007.pdf
Business Affairs18. C-17 Monthly Property Report - December, 2006 - Furniture/Equipment
Attachment: Furniture-Equipment Report-December, 06.pdf19. C-18 Monthly Property Report - December, 2006 - AV Materials
Attachment: Audiovisual Report-December, 06.pdf20. C-19 Monthly Property Report - December, 2006 - Software
Attachment: Software Report-December, 06.pdf21. C-20 Monthly Property Report - December, 2006 - Vehicles
Attachment: Vehicles Report-December, 06.pdf22. C-21 Deletion of Certain Items Report - January, 2007
Attachment: Monthly Deletion Report-January, 07.pdf
Attachment: Monthly Deletion Report (Attachments)-January, 07.pdf23. C-22 Budget Amendments for the Month of December, 2006
Attachment: DEC impact stmt.pdf
Attachment: DEC Budget Amendment.pdf24. C-23 Monthly Financial Report for December, 2006
Attachment: MONTHLY FINANCIAL DEC,2006.xls25. C-24 Warrants and Vouchers for DECEMBER, 2006
Attachment: WARRANTS AND VOUCHERS.xls26. C-25 Bid Renewals for January 2007
Attachment: Bid Renewals for January 2007.pdf27. C-26 Contract - Agreement between School Board and Sheriff's Office
Attachment: Contract-CCSB & Sheriff's Office.pdf
Support ServicesAdoption of Consent Agenda28. C-27 Clay County Utility Authority Easement Agreement for Doctors Inlet Elementary Parking Improvements
Attachment: DES CCUA Agreement.pdf29. C-28 Appoint Architect for High School "QQQ"
Attachment: High School QQQ Board Backup.pdf30. C-29 Appoint County-Wide Engineer
Attachment: Engr Recommendation, CW 1,18,07.pdf31. C-30 Pre-Qualification of Contractors
Attachment: Contractors 1,18,07.pdf32. C-31 Deductive Change Order #9 (Direct Purchasing) for Coppergate Elementary
Attachment: Change Order 9, CGE.pdf33. C-32 Deductive Change Order #1 (Direct Purchasing) for Charles E. Bennett Elementary Classroom Replacement
Attachment: Change Order 1, CEB.pdf34. C-33 Change Order #10 for Coppergate Elementary
Attachment: Change Order 10, CGE.pdf35. C-34 Change Order #2 for Charles E. Bennett Elementary Classroom Replacement
Attachment: Change Order 2, CEB.pdf
36. Adoption of all remaining Consent Items
Minutes: Consent Item C-35 was moved to the Discussion Agenda. No items were deleted.
Motions: Approve the Consent Items as presented, with the exception of those that have been deleted or moved to Discussion. - PASS Vote Results Motion: Lisa Graham Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
Recognitions and Awards
37. Recognize Orange Park High and Middleburg High as recipients of a grant check
38. Recognize Clay County Volunteers of the Year
39. Recognize Jim Harbin Media Festival Award Winners
Scheduled Citizen Requests (There were none)
Presenters (There were none)
Discussion Agenda
Superintendent40. Presentation on School Concurrency by Kimley-Horn & Associates, Inc., including recommendations on School Capacity Definition, Level of Service and Concurrency Services Areas
Attachment: ConcurrencyPowerpoint.pps
Attachment: ConcurrencyPowerpoint2.pps
Minutes:The following introductions were made from each of the groups that were present to hear the School Concurrency presentation by the consultants.
Board of County Commissioners: Chairman Harold Rutledge, Commissioners Chereese Stewart and Doug Conkey
City of Green Cove Springs: Mayor Debbie Ricks; City Manager Don Bowles; City Council Member Bob Page
Town of Orange Park: Town Manager John Bowles; OP Town Council Member Travis Cummings
Kimley-Horn Consultants David DeYoung and Jeanne Mills gave a detailed powerpoint presentation explaining the school concurrency process. They recommend Capacity be measured by the lesser of FISH or Cafeteria Core Capacity, with the maximum school enrollment by school level being established by School Board Policy. It was noted that School Concurrency helps to plan, but does not help to pay any construction costs.
John O'Conner, a citizen, addressed the Board concerning the effects of the Lake Asbury Master Plan currently under development, and Kimberly Farrell, also a citizen, addressed the Board about school capacity and design measurements.
Mr. Elliott reviewed the Initial Planning Timeframe: 2007-08 to 2011-2012. During this timeframe, six new schools are required. Schools that are over capacity, could be placed on the Long Range Corrective Plan. Mr. Elliott also reviewed information relative to Level of Service issues.
Deputy Superintendent41. Public Hearing to approve, as advertised, amendments to CCSB Policy 6.01, Educational and Ancillary Facilities
Attachment: CCSB Policy 6.01 - Public Hearing.pdf
Minutes: The public hearing was held with no one present to speak to the item.
Motions: Approve the amendments as advertised. - PASS Vote Results Motion: Carol Studdard Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
Human Resources42. Division of Human Resources - Special Actions - Item #1
Attachment: January2007Discipline1.pdf (Confidential Item)
Motions: Approve the employee disciplinary action (Item #1) as presented. - PASS Vote Results Motion: Lisa Graham Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye 43. Division of Human Resources - Special Actions - Item #2
Attachment: January2007Discipline2.pdf (Confidential Item)
Motions: Approve the employee disciplinary action (Item #2) as presented. - PASS Vote Results Motion: Carol Studdard Second: Charlie VanZant Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye 44. Division of Human Resources - Special Actions - Item #3
Attachment: January2007Discipline3.pdf (Confidential Item)
Motions: Approve the employee disciplinary action (Item #3) as presented. - PASS Vote Results Motion: Lisa Graham Second: Wayne Bolla Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
Business Affairs45. Public Hearing to approve, as advertised, Amended Notice of Tax for School Capital Outlay for 2006-2007 School Year
Attachment: 20070108132611338-2 mill capital outlay.pdf
Minutes: The public hearing was held with no one present to speak to the item.
Motions: The Superintendent recommends approval of the Amended Notice as advertised. - PASS Vote Results Motion: Lisa Graham Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
Support ServicesPresentations from the Audience46. Final Plans and Specifications for Elementary School "Z"
Attachment: ElementaryZ.jpg
Attachment: ElementaryZPlot.jpg
Minutes: These plans were developed for a school to be constructed in the Oakleaf area on the west side of Branen Field Road. However, based on recommendations discussed in the School Concurrency Plan, this school may be put on hold due to a new school more critically needed in the Lake Asbury area. The plans as approved by this action would be reserved for the Oakleaf school site at a future date. With the plans being an elementary prototype, the architect would need to make some site adjustments in order to use them on the Lake Asbury site.
Motions: Approve the Final (Phase III) Plans and Specifications as presented. - PASS Vote Results Motion: Lisa Graham Second: Charlie VanZant Wayne Bolla - Nay Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye 47. C-35 (Bolla) Quarterly Growth and Development Update Report
Attachment: Quarterly Growth&Dev 1,18,07.pdf
Attachment: BollaGrowthPresentation.ppt
Minutes:Mr. Bolla pulled this item to make a presentation of figures that he believes reflect a comparison of money generated by the impact fees and the actual impact costs of the growth on the school district. Mr. Elliott explained why Mr. Bolla's calculations cannot be used to accurately reflect a comparison for a breakeven point. There are other state revenues that help to pick up costs that he had not factored into his figures. Following lengthy discussion, Mr. Van Zant asked that the Board Chair call for the question. Motion was made by Mrs. Studdard, seconded by Ms. Graham, to call for the question.
Voting Aye: Vallencourt, Studdard, Van Zant, Graham
Voting Nay: Bolla
The motion passed 4-1, with Mr. Bolla dissenting, to call for the question.
Motions: Receive the report. - PASS Vote Results Motion: Carol Studdard Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
48. Kerry Flanagan
Minutes: Mr. Flanagan voiced his concern to the Board regarding the need for a junior high for the students in Keystone Heights.
Superintendent Requests
49. Workshop - February 1, 2007
Minutes: A workshop was scheduled for February 1, 2007 at 4:00 p.m. in the TTC for the purpose of further discussion on growth and planning issues, as well as approval of out-of-field teacher appointments.
50. Moratorium on Residential Re-Zonings
Minutes: Following brief discussion, consensus of the Board was to officially request the Board of County Commissioners consider emplacing a moratorium on Residential Re-Zonings and Comprehensive Plan Amendments. This moratorium is recommended to be in place until School Concurrency is adopted, or May 2008, whichever comes first.
School Board's Requests
51. BCC Planning Commission
Minutes: It was noted that school board staff should be more specific regarding the impact on schools for re-zoning requests that come before the Planning & Zoning Commission. The School Board will discuss the development of a resolution to the Board of County Commissioners requesting a voting member to represent the School Board on the Planning & Zoning Commission at the workshop scheduled for February 1, 2007.
52. 2007-08 School Calendar
Minutes: Because of some controversy at the state level about whether there should be uniformity among all Florida districts for the ending date of the first semester of the school year, next year's school calendar has not yet been approved. Most likely, either the originally drafted calendar or an alternate calendar will be brought to the board for approval at the February regular meeting. Neither the first nor the last day of the school year will be affected by this decision, nor any of the regularly scheduled holidays.
Adjournment
53. The meeting adjourned at 10:50 p.m.
